Capture all the Record Information of a Tender Enquiry
Delivers a Simple All-in-One Solution to Manage the Entire Sourcing Process.
Tender management software is basically software that does
allow tender management to be easy and more efficient. There
are many different things SSOMENS tender management software
Managing the process of tenders can be extremely time consuming
and tedious. Ask any government official or procurement committee
official of a public company, they spend enormous time and efforts
on writing tender documents. The process involves initiating a tender
draft, sharing with supervisors for their feedback, making the necessary
revisions and requires back and forth communication.
The tender drafting and documentation is quite involved
and complex. The drafting team can leverage templates
from the system. So, when a new tender document needs
to be floated, an existing template may be chosen.
The pre populated templates can have a simple checklist
of items needed for completing the document like minimum
eligibility criterion, objectives, scope of work, annexures
to be submitted by bidders etc. These tender templates reduce
the total time taken for drafting the documents.
The tender document involves multiple revisions and versioning can be tedious to maintain manually. The tender management system automatically creates versioning of documents with the changes.
Members can use the elegant carousel to browse all files, download word, excel, power point documents, upload and share all of your files in one central repository.
The tender management platform makes the review and feedback process seamless. The tender draft can be sent for authority review; the reviewer is automatically tagged and alerted by the system.
When any changes or modifications are done to the tender document, the author receives a notification. The sophisticated versioning control, review and feedback system makes tender drafting efficient.
The tender document requires competent approval before it is published for the bidders. The approval process may need different authorities and steps though. The electronic tender management system allows the users to define their authority sequence and approval mechanism.
When a document is sent for approval, the system prompts the authority. The time taken in approving and authorising the document is also documented at each step. This reduces the delay and allows the management to track the bottlenecks, if any.
When the tender document is authorised by relevant authority, the tender is then published for the bidders. The document may be published on the web for the bidders.
The document is available for download. If the document needs to be purchased, the payment gateway is integrated to the system. Once the bidders make the payment, they can then download the document.
Security is the most crucial and critical element in processing tender documents. With the tender management system, information is encrypted and stored on highly secured servers. Only employees with privileges can access tender documents.
The document versioning and trail information also records all changes done in the system. This allows tight access control and confidentiality for tender document process.
The electronic tender management system handles everything from drafting to awarding the contract. This makes it easy for the organisation to deal with large number of tenders and also manage complicated tenders.
The tender information is centralised making it easy for the management to sort and segregate information. It is also convenient to search information, annexures, attachments and other statutory documents. The old tenders can be archived as per management policy and can be retrieved as per needs.
The bidder information and details can be managed for all the tenders. All mandatory documents submitted by the bidder are organised at one place. The finalised contract after the tender is awarded to the bidder is also maintained.
The contract renewals are tracked, bank guarantee, agreements etc are centralised. The renewals for the contracts and agreements etc are sent to the bidders and relevant personnel by the system.
A full audit trail of all the changes, updations, and activity pertaining to the tender document are maintained. This enables the administration to track all actions and events related to the tenders. The corrigendum for published tenders may also be issued from this platform.
The corrigendum can be emailed to the bidders on email automatically with this. The latest versions and updates are available with everyone involved in the process.
It allows the management of the information and contents of tenders
that are being issued by the company.
Also, our software manages the process of administering
receiving and issuing the tenders of the business.
Our software is unique across all of them is that they are able
to manage the structure, production, and content of the bids that
are submitted by the company.
This Software will allow the company to easily go back and forth
the different records to ensure that there is utmost accuracy.